You can add guest account in Atlas for a curriculum review team, and supply them with a custom Atlas Dashboard that highlights your school’s curriculum strengths. All reviewers can access the same account simultaneously, hence you need one guest account for multiple users.
(Time: ~10 minutes, plus time to run desired reports)
Step 1. Create and save curriculum views & reports that you wish to highlight
To begin, you’ll want to be familiar with the variety of Atlas views and reports available to you. Our support article on Atlas Reports can help you get started, and you’ll find a good webinar about Atlas Reports on our Videos page. Your Atlas support team can help you run specific reports and curriculum views you have in mind, so feel free to contact us at email@example.com.
Common reports for curriculum review teams include:
- Filtered Course List (e.g., Math K-12) that reviewers may need to access. Visit our All Curriculum > Browse page to learn more.
- Standards Alignment Details (e.g., Math, Language Arts, Technology, or 21st Century Skills) within your school or across grade levels.
- Assessment Methods Mix (written, oral, etc.) given to students at each grade/school level.
- Keyword Search of a keyword or phrase in the curriculum across grades, representing either a curriculum topic or skill addressed (e.g., “Civil Rights”, "Research", or “Inquiry”).
- Differentiated Instruction or Technology Integration strategies implemented across the district.
Be sure to Save any reports you would like to add to the reviewing team’s dashboard, by using the Actions button on the report page.
You’ll find a list of your Saved Reports under My Atlas > My Saved Reports.
Saved reports can be used in the next step.
Step 2. Build a custom Atlas Dashboard for the review team
Once you have some reports saved, you’re ready to build a My Dashboard for your curriculum reviewers. You can add more reports to this dashboard at any time.
a. From Admin > Admin Dashboard, click on Manage My Atlas Dashboards.
b. Click Design New Dashboard and name this for your curriculum review team.
c. Make sure the new dashboard is selected in the first drop-down menu, then click the Personalize button and select from the My Saved Reports section the panels you'd like to pin to the reviewer dashboard. Click Done to go back to Manage My Atlas Dashboard page.
d. You can drag and drop the panels in the Manage My Atlas Dashboard to organize them as you wish.
e. The new dashboard saves automatically, and is ready to be applied to user accounts as explained in Step 3.
Step 3. Add guest reviewer account
As the time approaches for your accreditation visit, create guest account using an anonymous guest account with a fake email address.
a. From Admin > Manage Users:
- Add the guest account information. Make sure to use YOUR SCHOOL domain in the fake email, it doesn't matter if the email doesn't exist in your school's database.
- Select the customized My Dashboard that you created in Step 2 for this guest reviewer account.
b. Under Admin > Reset Passwords, reset the guest password to your site's default password. This is an important step that prevents them from needing to access the fake email account to login. Then logout of your account, login with the guest account using your site's default password, setup a personal password, login to Atlas, and check if everything looks good. Then logout to be able to login back into your own account.
Step 4. Share guest login credentials with the review team
You can now share the following login information with your visiting review team:
- Your school’s Atlas URL (xxx.rubiconatlas.org)
- Guest account email address
- The password you set-up
Once they login, they'll be directed to the My Dashboard page where they’ll see the panels you’ve added for them, and can use this as a starting point for reviewing your curriculum. For more curriculum views, they can simply go to All Curriculum > Browse.
If you add more reports to the reviewer dashboard via Manage My Atlas Dashboard after creating their accounts, be sure to visit Admin > Manage Users and select Append My Atlas Panels for the guest account so they will see your updates next time they login.
Step 5. After the review, reset reviewer password
Once the review is complete, we recommend that you reset the guest password to protect your school's curriculum privacy.
Visit Admin > Reset Passwords to reset the password for the guest reviewer account.
For assistance, reach out to firstname.lastname@example.org